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Some topics from the last AGM were dealt with during the year:
BHPA: we relisted as a BHPA club after having unintentionally become unlisted last year.
Membership: the number of members increased from 19 to 25.
Communications: we got some good use from the 3jam text messaging service, but this is no longer free.
Financials: we raised funds, most importantly with the Christmas ceilidh.
Fee for access to Myreton: we tried to negotiate a reduction with the farmers but were not able to. Nor would we be allowed to leave a vehicle on their land.
Events: events held during the year included a barbecue, paintballing, and the ceilidh.
Airspace: we responded to the consultation about an extension of airspace affecting the Gargunnock ridge. The final decision won't be made for a while, but it looks likely that we will get a 3000ft ceiling there. We might be able to get special dispensation for competitions etc.
The Ochils Challenge was run although the weather wasn't very good.
The Henning Trophy was awarded to Craig Ross.
Summary of the accounts:
| Income | |
| Subscriptions | 729 |
| Site and vehicle income | 251 |
| SHPF subsidy and refunds | 90 |
| Social events | 2122 |
| Profit on t-shirts | 50 |
| Bank interest received | 7 |
| Gross income | 3249 |
| Expenses | |
| Social events | 1057 |
| SHPF subs | 95 |
| Motor costs | 618 |
| Print and stationery | 17 |
| Site fees | 685 |
| BHPA subs | 50 |
| Admin costs | 75 |
| Total expenses | 2597 |
| Net profit | 651 |
Cash in bank accounts and cash/cheques on hand currently total £1750.
The accounts were accepted.
The treasurer presented projections showing roughly that if we intend to keep the 4x4 and not lose money, we would have to raise about £1000.
We discussed possibilities for saving money on the 4x4 in future, such as using a quad bike instead or keeping the 4x4 off the road in winter. We agreed in any case to run the 4x4 over the summer. We would also like to make sure that enough people have keys, and that we try to run lifts at regular times. We might also organize events like spot landing competitions to get more use out of the vehicle.
Subscriptions: we discussed the level of subscriptions, and voted to keep it at £30.
The following were elected:
Chairperson: Jan
Treasurer: Richard
Secretary/communications: David
Sites and safety: Craig, Tommy
Events: no-one elected. It was suggested that we ask Ronnie.
SHPF rep: Gordon and Tina
Liability: it looks possible that we would currently be liable as a club if somebody made some sort of claim against us. This might apply particularly because we own a vehicle.
We discussed the club becoming a company limited by guarantee. The setup cost would be £70 and the ongoing costs £15 per year. We would be required to submit accounts and we would need a constitution.
We could also become a charity, which would allow us to claim tax back on subscriptions.
It was agreed that we would draw up a constitution, and go ahead with becoming a company and charity.
Communications: we talked about a replacement for 3jam. There may be similar services supported by advertising.
Date of next meeting: it was suggested that we hold the AGM earlier in the year in future, to avoid clashing with flying events. The financial year end is April, but we could use a different year end if we wanted to.